CRM Software for Video Producers
You tell your clients' stories brilliantly. Tell your own business story with a system that follows up.
TraxionLab is the client management platform built for video producers who are done losing project inquiries while they're on set. Separate booking pages for each production service, automated proposal follow-up, and a pipeline that keeps your production calendar full.
5 things ready before you log in
Separate booking pages for each production service: distribution and marketing support, editing and post-production, full video production, motion graphics, and general consultations. Clients who need only editing book a different intake than those starting a full production project.
Pre-written follow-up sequences for distribution, editing, full production, and motion graphics projects. Each sequence covers the communication touchpoints specific to that type of video work, from project scope confirmation through final delivery.
A Video Producer website and an offer page, both pre-built and ready to customize with your reel, service descriptions, and client list. The layout is done, you put your work in.
A project inquiry form that captures the scope, delivery timeline, and budget before the first call. You arrive at every discovery conversation already knowing whether the project is a fit.
A pre-built pipeline that tracks each video project from first inquiry through signed contract and deposit. Production calendar gaps are visible, and preventable, in one place.
The Cost of Doing Nothing
A video production project represents $2,000–$8,000 in revenue. An inquiry that goes unanswered while you're on location doesn't wait, it goes to the next production company on the prospect's list.
Average job/lead value: $4,500
What Video Producer Owners Actually Deal With
Project inquiries arrive while you're on location and go cold
A marketing director submits a video inquiry for their upcoming product launch. You're on a two-day shoot. When you return and respond, she has already met with two production companies and is leaning toward one that responded within four hours. You had the better portfolio, but availability and responsiveness decided it.
Production proposals have no follow-up system and prospects disappear
You spend three hours building a detailed video production proposal. Send it. No response after a week. You're not sure whether to follow up or whether that seems aggressive. Two weeks later the prospect chose someone else. The proposal follow-up never happened because there was no system to make it happen.
Completed projects don't generate reviews or referrals
Your clients are thrilled with their videos. They share them with their teams and use them in campaigns. But they don't leave you a Google review or refer you to their network unless specifically asked. Without an automated post-project review and referral sequence, that social proof disappears.
Tools Built for Video Producer Companies
Solves pain point #1
Instant Inquiry Response While On Set
Every project inquiry gets an immediate automated response with a consultation booking link and a summary of your production process. You capture every lead while you're focused on the shoot, without a missed opportunity.
Solves pain point #2
Automated Proposal Follow-Up
After sending a production proposal, TraxionLab follows up at day 2, day 5, and day 10 with brief check-in messages. Most deals close within the first three follow-up touches. You stop losing projects to silence.
Solves pain point #3
Post-Production Review and Referral Sequence
After delivering the final files, TraxionLab sends a review request a week later when the client has had time to see the finished product in action. Clients who respond positively also receive a referral prompt. Your best lead source builds itself.
Everything in one place
TraxionLab is a complete business operating system, not just one tool. Every capability below is included in your plan.
CRM & Lead Pipeline →
Track every prospect from first contact to signed job.
Missed-Call Text-Back →
Instantly text anyone who calls when you can't answer.
Automated Follow-Up →
Pre-built sequences that follow up for you, on schedule.
SMS & Email Marketing →
Broadcast campaigns and one-on-one conversations from one inbox.
Online Booking Calendar →
Let customers book themselves so your phone stops ringing for the wrong reasons.
Reputation Manager →
Automated review requests sent after every completed job.
AI Chat Widget →
A website chatbot that qualifies leads and books appointments around the clock.
Website & Funnel Builder →
Build landing pages and lead funnels without a developer.
Social Media Scheduler →
Plan and post content across platforms from one dashboard.
Automation Workflows →
Connect any action to any trigger. No code, no agency needed.
Analytics & Reporting →
See exactly where leads come from and which ones close.
AI Employee →
Luna handles inbound inquiries, qualifies leads, and follows up 24/7.
30-Day Free Trial
No credit card required
No Contracts
Month-to-month, always
Cancel Anytime
Zero cancellation fees
Live in 24 Hours
Onboarding starts same day
Simple, flat pricing
Start free for 30 days. No contracts, cancel anytime.
Launch
Get set up and running.
- ✓ CRM, contacts, and pipeline
- ✓ Email and SMS messaging
- ✓ Calendar and online booking
- ✓ Website and funnel builder
- ✓ Automation workflows
- ✓ Social media scheduling
- ✓ Up to 1,000 contacts
Growth
Where serious operators live.
- ✓ Everything in Launch
- ✓ Automated review requests
- ✓ Full pipeline analytics
- ✓ Up to 5,000 contacts
- ✓ Done-with-you onboarding
- ✓ Same-day support
- ✓ Bi-weekly group coaching
Partner
Your back office, handled.
- ✓ Everything in Growth
- ✓ AI Employee: 24/7 lead handling
- ✓ Unlimited contacts
- ✓ White-glove setup
- ✓ Priority support
- ✓ Quarterly 1-on-1 strategy
- ✓ 2 custom builds per month